Terms of Service

Appropriate Use

Users of a UBC website are expected to abide by the University's Appropriate Use of Technology Policy as well as the UBC legal information and terms of use. In particular users must "respect the rights of others by complying with all University policies regarding sexual, racial and other forms of harassment, and by preserving the privacy of personal data to which you have access." Commercial use and advertising is also not permitted in most instances. Forum administrators reserve the right to revoke accounts and remove materials that do not conform to these guidelines.

Security and Storage

UBC has taken a number of measures to secure and safeguard content posted to this community. However, users are encouraged to make back-up copies of materials of their own. This service might be terminated at any time and all posted content will become unavailable after a discontinuation of the service.

Ownership and Related Rights

All copyright and related rights to original work posted on this community is owned by and is the sole responsibility of its author(s). Forum administrators will never claim ownership over users' materials.


Accounts will be created for users upon first login with their Campus-Wide Login (CWL) to this site. This process will retrieve your first and last name from our central systems and store these in this application. Your name will then be visibly to all other users. However, you have the ability in your account settings to set a different display name. You may even pick an anonymous name, although we encourage you to interact with your peers under your real name. Each person will get assigned a random user number that is displayed as part of your display name. The reason for this is that other users need to be able to connect postings of the same person to each other even through one person might change their display name several times. The number will always display the same way next to the display name as identifier. In case of abuse each account can always be linked back to the CWL ID by an administrator. You will provide an email address as part of the signup process which the system will use to send notifications.

Online Privacy Statement

Your privacy as a user of the community is important to us. Maintenance of the community is provided by the Faculty of Graduate & Postdoctoral Studies (G+PS), a division of The University of British Columbia (UBC). Support for users of the community is provided by G+PS. UBC supports the protection of privacy and the freedom of information throughout campus in accordance with UBC Policies. When you visit the community a limited amount of information essential for the operation and security of the site is automatically collected. The collected information is used for the following purposes:

  • Monitoring network traffic
  • Creating visit and participation logs
  • Storing and retrieving cookies
  • Collecting user responses (voluntary feedback)

Personal information provided on the community is collected pursuant to section 26(c) of the Freedom of Information and Protection of Privacy Act, R.S.B.C. 1996, c.165. UBC will not disclose personal user information unless permitted by law. For further information on Freedom of Information and UBC, please contact the Freedom of Information Coordinator Paul Hancock by e-mail at paul.hancock@ubc.ca

Monitoring Network Traffic

To ensure consistent service and security for community users, IT Services and/or G+PS monitors the site's server 24 hours a day, seven days a week. The various software programs used to monitor network traffic, check for computer viruses, monitor network performance and ensure network security may detect the following visitor information:

  • IP address and/or domain name
  • Browser name and version
  • Operating system
  • Requested pages
  • Referring URL
  • User ID

The information is used for systems administration as well as for compiling aggregate information that allows G+PS to assess the number of site visits, average time spent on the site, number of users online and number of pages accessed.

Storing and Retrieving Cookies

Cookies are small files generated by a web site and stored in the visitor's computer. When the visitor returns to the site, the server can retrieve the information stored in the cookie. Cookies cannot be read by a web site other than the one that set the cookie. The community uses cookies to spare users from having to re-enter information. Most cookies last through a single session or visit. No cookie will contain information that will enable anyone to contact you via telephone or e-mail. If you prefer not to receive cookies, you may turn them off in your browser, or set your browser to ask you before accepting a new cookie. Some pages may not function properly if the cookies are turned off.


UBC reserves the right to amend this online privacy policy at anytime without notice.

By using the forum, users agree to abide by the Acceptable Use and Security of UBC Electronic Information and Systems Policy #104.

Although UBC makes every effort to maintain the security of this web site and your personal information, UBC cannot guarantee against, and is not responsible for, unauthorized access or fraudulent use of your personal information.

If you have questions about this online privacy statement, please contact the G+PS support through the contact form (select website feedback).